What is a memo? How to write a memo

Do know what a memo actually is? Is it known to you the correct way to write a memo? Let’s learn step by step and click by click.

What is a memo?

A memorandum, more commonly known as a memo, is a short message or record used for internal communication in a business. Once the primary form of internal written communication, memorandums have declined in use since the introduction of email and other forms of electronic messaging; however, being able to write clear memos certainly can serve you well in writing internal business emails, as they often serve the same purpose


How to write a memo with an example

Suppose you are the factory supervisor of the company. You want the employees to follow the safety rules properly. Write a memo reminding them of all the necessities.


To: All the employees of the company

From: Factory supervisor of the company

Date: 08 February 2022

Subject:  Follow the safety rules properly


In light of the COVID-19 pandemic, and the fact that seasonal influenza (flu) virus is also widespread, we are taking proactive steps to address a number of business concerns. First and foremost, we want to maintain a safe workplace and encourage and/or adopt practices protecting the health of employees, customers, visitors, or others. We also want to ensure the continuity of business operations during this pandemic.


We ask all employees to cooperate in taking steps to reduce the transmission of communicable diseases in the workplace. Employees are reminded of the following:


  • Stay home when you are sick.
  • Wash your hands frequently with warm, soapy water for at least 20 seconds.
  • Cover your mouth with tissues whenever you sneeze, and discard used tissues in the trash.
  • Avoid people who are sick with respiratory symptoms.
  • Clean frequently touched surfaces.
  • Get vaccinated against COVID-19 and the seasonal flu.

The company of international technology will provide alcohol-based hand sanitizers throughout the workplace and in common areas. Cleaning sprays and wipes will also be provided to clean and disinfect frequently touched objects and surfaces such as telephones and keyboards.


Employees are encouraged to use telephone and video conferencing instead of face-to-face meetings as much as possible during this outbreak. IT support services are available to employees who need assistance with this technology.


Please contact the human resources department with any questions or concerns.


CC: The Register

Company of international technology


by Rabby Sharif Ador

Also read: One cannot step twice into the same river Explanation

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